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Health and Safety in Childcare

At Kids Club, we prioritise health and safety procedures in childcare to safeguard all our children and the staff who care for them.

Our health and safety policy, guided by the National Quality Standards, includes multiple points that allow our team to preserve everyone’s physical and psychological well-being during their time at Kids Club.

Accidents and Emergencies

In the case of severe illness or an accident, staff will attempt to contact the parent immediately. Please ensure that the telephone contact you have given is correct. If emergency treatment is required, we will arrange an ambulance.

All parents must sign the authority for staff to seek treatment at a hospital, call a doctor or ambulance when necessary and for emergency treatment to commence.

The staff record any accidents that occur at the centre and will inform you if your child has hurt himself/herself.

Sun Protection

Kids Club follows the advice of the SunSmart initiative. Children and staff are required to wear protective clothing when outside. This includes: hats and shirts that cover their shoulders and necks. Children will be asked to wear hats for outdoor play. Children who do not have a hat, must play in sheltered areas or stay inside. Sun cream is available at each Centre. Children will be encouraged to apply this before going outdoors. Please speak to the Centre Supervisor if you would prefer your child not to wear sunscreen. The core foundations of the SunSmart initiative are:

Slip on a Shirt

Slop on Sunscreen

Slap on a Hat

Seek Shade

Slide on some Sunnies

Safety of the Environment

No smoking

Smoking is not permitted on premises by any visitor, parent or staff member.

No Animals allowed

Without a certified handler or a valid medical reason, no animals are allowed on the premises.


The centres each have an emergency evacuation procedure in place and they are practiced on a regular basis.


Staff conduct an ‘Outdoor Area Checklist’ each session to check for hazards in the outdoor environment.

Checklist 2

A monthly ‘Occupational Health & Safety Checklist’ is conducted at each Centre to identify any potential hazards indoors and outdoors.


Maintenance requirements are communicated to our Support Office who arrange for inspection, maintenance and repairs.

First Aid 3

There is at least one Team Member with a first aid qualification at the centre at all times. 

First Aid_1

If an accident is deemed minor, first aid will be administered by a Team Member.


If an accident is of a more serious nature, then first aid will be administered, a parent contacted to collect the child, or an ambulance called.


Children may be given medication at the Centre if:


The medication is clearly labelled for each child and in the original container with a current use-by-date.

Authorization form

Parent completes and signs a medical authorisation form and hands the medication to the Room Leader on duty.


Over the counter medication will not be administered.


Panadol will only be administered if a child’s temperature is over 38’C and all other attempts at reducing the temperature have failed. Staff will attempt to make contact with parents/carers to receive verbal permission for Panadol to be given. Parents will then be requested to sign the medical authorisation form when collecting their child.


Childhood illness can often be life-threatening to your children. In the interest of the health of all children attending the Centre, you are required to provide an immunisation certificate to the Authorised Supervisor (prior to commencement) as required under the Public Health Act.

Should there be a medical, cultural or religious reason for your child not being immunised, you are requested to present a doctor’s certificate or a statutory declaration stating the reason. Should your child not be immunised for either of the above reasons, he/she will need to be excluded from the Centre, if a condition usually prevented by immunisation occurs. Fees will be payable during this time.

Immunisations must be kept up-to-date, and the Authorised Supervisor notified each time an immunisation is completed. Another copy of your child’s ‘blue book’ verifying the inoculations is required.

Kids Club Macquarie Park
Playing water with kids


Should your child become ill while at the Centre, you will be notified and asked to come to collect your child immediately. It is important that you collect your child promptly to minimise your child’s discomfort and to reduce the possibility of cross-infection with other children.

Your child may return to the Centre providing that they are not contagious and are not undergoing the first two days of antibiotic treatment. A doctor’s certificate verifying all illness information needs to be provided on return to the Centre.

If your child needs to take medication for non-contagious illnesses, please hand them to the staff upon arrival. The medication forms must be completed to give authorisation for the medication to be administered.

Only prescribed drugs will be accepted and administered.

It is essential that parents inform staff of any health-related problems. A child’s life could depend on staff having the right information. Any allergies or chronic conditions which your child has should be discussed with staff, so that they are familiar with how they should attend to your child if necessary.

At the time of enrolment, parents will be asked to fill in an information form regarding asthma. Medication will be given according to written doctor’s instructions and normal medication procedure.

Infectious Diseases

Children suffering from infectious diseases (e.g. diarrhoea, measles, mumps, chickenpox, and conjunctivitis) or if vomiting must be excluded from the service for the period of time specified by the NSW Department of Health guidelines. Consultation with your family doctor is recommended.

If your child is diagnosed as having an infectious disease, it is your responsibility to inform the Centre immediately.

A child with a fever of 38’C must be kept at home. It is advised that the child stay home, fever free, for at least 24 hours. Their activity level and appetite should be back to normal before returning to care.

Please Note: The Nominated Supervisor keeps a library of all contagious diseases. The list in this handbook is not all inclusive, hence the Nominated Supervisor has the right to refuse entry to the service unless adequate certification/evidence is provided by the parent to the Nominated Supervisor’s satisfaction.



Acute Conjunctivitis

  • Redness of white part of eye and eyelids with discharge (watery mucus, pus).
  • Children must be kept at home until all discharge has ceased.



  • Fever, runny nose, cough, fatigue and rash. Small raised rose-pink spots on scalp, face, trunk, arm, legs, inside mouth. Spots followed by small blisters.
  • Children must be kept home for a minimum period of 5 days after the first spot appears. Scabs must be dry before the child returns. Any child with an immune deficiency should be excluded for their own protection.



  • Small red spots quickly changing to blisters. Sores enlarge, become pus filled and crusted. Face and hands most often affected.
  • It is necessary for the child to stay home until all sores have healed unless they can be kept covered with a water tight dressing and a course of antibiotics has begun.


German Measles (Rubella)

  • Headache, slight sore throat, runny nose and fever. Small pink spots on face, arms and body. Enlarged glands in neck and behind ears.
  • Children must be kept home for a minimum of 4 days from beginning of rash.
  • Pregnant women coming into contact with the affected person must contact a doctor immediately.



  • Fever with sneezing. Runny nose, and red watery eyes. Rash appears 4 days after early symptoms, spreading downwards over whole body.
  • Un-Immunised children should be kept home until 14 days after the rash appears in the last case, or should be immunised within 72 hours.
  • Children must be kept home for a minimum of 4 days from beginning of rash.


Acute ear infection

  • Children require 48 hours of medical treatment before returning to the centre.


Head Lice

  • Itching of scalp lice on scalp and nits (eggs) firmly attached to strands of hair.
  • Children must be kept at home. Obtain special shampoo from Chemist.



  • A child who has watery stools should not return to the centre until he/she has been free of diarrhoea for 24 hours. If, however, the child has an allergy or condition which causes diarrhoea. This should be discussed with the Authorised Supervisor.



  • A child who is vomiting should be kept at home until the vomiting stops. Children must be free of symptoms for 24 hours and well enough to tolerate a light diet before returning to the Centre.



  • Itch over body, red rash especially in folds of skin. The child must be excluded until the condition is treated.

If you would like to know more about health and safety in our early childhood education centres, contact our team.